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Why Email Alone Can’t Manage Projects Anymore

Relying on emails, sticky notes, and spreadsheets to track projects creates confusion and wasted time. Deadlines slip, details get lost, and it’s hard for managers to see where things stand.

That’s where Microsoft Planner comes in. It gives teams across Australia a simple way to stay on top of tasks, collaborate in real-time, and keep projects moving forward.

What Makes Microsoft Planner Effective

Here are the key reasons businesses are switching to Planner:

• Visual Boards – Drag and drop tasks through stages like To Do, In Progress, and Done, so everyone knows what’s next.
• Multiple Views – Switch between calendar, list, people, or timeline views to suit different working styles.
• Detailed Task Controls – Add files, set priorities, assign deadlines, and track dependencies so nothing falls through the cracks.
• Templates – Kickstart projects with ready-made layouts for common workflows.
• Microsoft 365 Integration – Connect Planner seamlessly with Teams, Outlook, SharePoint, and OneDrive.

How to Get Started with Planner

Getting set up is straightforward. Here’s a step-by-step guide:

1. Access Planner – Log in via Microsoft Teams or your Microsoft 365 account.
2. Create a Plan – Name your project and choose whether it’s public to your team or private.
3. Add Tasks – List tasks, set due dates, and assign them to team members.
4. Organise with Buckets – Group related tasks for clarity (e.g., Design, Marketing, Operations).
5. Customise Views – Switch to charts or calendar views to track progress more easily.
6. Enable Notifications – Turn on reminders and updates to keep everyone accountable.
7. Review Regularly – Use Planner’s charts to track progress each week and make adjustments.

Real-World Example

A growing marketing agency uses Planner to manage campaigns. Each client project is its own plan, with tasks split into categories like “Creative,” “Approval,” and “Launch.” Team members update progress in real time, so the manager knows exactly where every campaign stands without chasing updates.

Benefits for Small Businesses

• Clarity – Everyone knows who’s responsible for what.
• Accountability – Deadlines and progress tracking keep projects on schedule.
• Time Savings – Less back-and-forth email, more focus on actual work.
• Scalability – Whether it’s two people or twenty, Planner grows with your team.

What Happens Without Planner

Without a structured tool, projects often suffer from:

• Missed deadlines
• Confusion over responsibilities
• Poor visibility for managers
• Lower team productivity

FAQs

Is Microsoft Planner free?
Yes. It’s included with most Microsoft 365 business subscriptions, so you may already have access.

Do we need training to use Planner?
The basics are easy to pick up. A short setup session ensures your team uses its full potential.

Does Planner work for remote or hybrid teams?
Yes. Planner is cloud-based, making it ideal for teams working from different locations.

Make Planner Work for Your Business

Microsoft Planner is a smart, cost-effective way to improve teamwork and keep projects on track. It integrates seamlessly with Microsoft 365, so your team can adopt it quickly and start seeing results.

👉 Ready to simplify your project management? Book your consultation with BIT365 today.

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